SECRETARY (OFFICE AUTOMATION) with Security Clearance
Dutieso Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sourcesRoutinely composes non-technical correspondence, such as office procedures, requests for information concerning the organization's programs, letters of acknowledgment, commendation, or notification.o Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signatureReceives and screens all publications, regulations, and directives directed to the Commander and brings to the Commander's attention those elements affecting the Commander's area of jurisdiction; specifically indicating procedural changes and furnishing all related materials.o Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's helpPlaces both local and long-distance calls for Commander or staff personnelMaintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate officeIndependently notes and follows up on commitments made at meetings and conferences by staff members.o Performs other clerical and administrative work in support of the office/organizationDevelops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the officeServes as liaison between the supervisor and subordinate units.o Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheetsIndependently plans and performs complex office automation duties requiring different approaches and methods from one assignment to another, such as using different packages to:
edit lengthy and complicated reports; collect, select, organize, and provide information; track the status of a number of projects assigned to the organization; and resolve incompatibility problems in transferring text from one software package to another when menu options and specific software instructions are not availableRequirements Conditions of Employmento U.SCitizenship Requiredo Males must be registered for Selective Service, see www.sss.govo If authorized, PCS will be paid IAW JTR and AF RegulationsIf receiving an authorized PCS, you may be subject to completing/signing a CONUS agreementMore information on PCS requirements, may be found at:
https:
//afciviliancareers.com/regulatory/o This position is subject to provisions of the DoD Priority Placement Programo Disclosure of Political Appointmentso The incumbent must have the ability to type a minimum of 40 WPM.o Must obtain and maintain a SECRET Security clearance.o Must be able and willing to submit to a background investigation to verify suitability for employmentQualifications In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support PositionsSPECIALIZED
Experience:
Applicants must have at least one (1) year of specialized experience at the next lower grade GS-06, or equivalent in other pay systemsExamples of specialized experience includes applying duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments, such as independently noting and following-up on commitments made at meetings/conferences; shifting clerical staff in subordinate offices to respond to fluctuating workloads; advising other clerical staff on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is, or is not, relevant to the problem at handFEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS:
Merit promotion applicants must meet applicable time-in -grade requirements to be considered eligibleOne year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 levelTIG applies if you are in a current GS position or held a GS position within the previous 52 weeksNOTE:
Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirementsKNOWLEDGE, SKILLS AND ABILITIES (KSAs):
Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
o Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making, and preparing travel arrangements, locating, assembling, and composing information for various reports, inquiries, and nontechnical correspondence.o Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization.o Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.o Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.o Skill in typing; a qualified typist is required.o Ability to communicate effectively, both orally and in writingPART-TIME OR UNPAID
Experience:
Credit will be given for appropriate unpaid and or part-time workYou must clearly identify the duties and responsibilities in each position held and the total number of hours per weekVOLUNTEER WORK
Experience:
Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social)Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employmentYou will receive credit for all qualifying experience, including volunteer experienceADDTIONAL CONDITION(S) OF EMPLOYMENT:
This is a key positionIncumbent must be removed from their military recall status if alternatives for filling the position during an emergency are not availableThe incumbent may be required to take part in test alerts and practice exercisesMobilization-key position is a key position under the provisions of AFI 36-202, civilian mobilityEducation This job does not have an education qualification requirementAdditional information Interagency Career Transition Assistance Program (ICTAP):
For information on how to apply as an ICTAP eligible click here To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this positionYou must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty locationEmployed Annuitants (Reemployed Annuitants):
Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of AnnuitantsClick here for more information120-Day Register:
This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing dateApplicants may be referred for consideration as vacancies occurMilitary Spouse Preference (MSP) Eligible:
MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they appliedYou must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSPClick here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification ChecklistPriority Placement Program (PPP) Applicant Eligible:
PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance levelYou must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP ApplicantClick here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference)To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcementDirect Deposit:
All federal employees are required to have direct depositIf you have questions regarding this announcement and have hearing or speech difficulties click here .o Benefits Help A career with the U.Sgovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new window Learn more about federal benefits Review our benefits Recommended Skills Assembly And Installation Communication Consulting Databases Editing Enterprise Application Software Apply to this job. Think you're the perfect candidate? Apply on company site $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
edit lengthy and complicated reports; collect, select, organize, and provide information; track the status of a number of projects assigned to the organization; and resolve incompatibility problems in transferring text from one software package to another when menu options and specific software instructions are not availableRequirements Conditions of Employmento U.SCitizenship Requiredo Males must be registered for Selective Service, see www.sss.govo If authorized, PCS will be paid IAW JTR and AF RegulationsIf receiving an authorized PCS, you may be subject to completing/signing a CONUS agreementMore information on PCS requirements, may be found at:
https:
//afciviliancareers.com/regulatory/o This position is subject to provisions of the DoD Priority Placement Programo Disclosure of Political Appointmentso The incumbent must have the ability to type a minimum of 40 WPM.o Must obtain and maintain a SECRET Security clearance.o Must be able and willing to submit to a background investigation to verify suitability for employmentQualifications In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support PositionsSPECIALIZED
Experience:
Applicants must have at least one (1) year of specialized experience at the next lower grade GS-06, or equivalent in other pay systemsExamples of specialized experience includes applying duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments, such as independently noting and following-up on commitments made at meetings/conferences; shifting clerical staff in subordinate offices to respond to fluctuating workloads; advising other clerical staff on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is, or is not, relevant to the problem at handFEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS:
Merit promotion applicants must meet applicable time-in -grade requirements to be considered eligibleOne year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 levelTIG applies if you are in a current GS position or held a GS position within the previous 52 weeksNOTE:
Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirementsKNOWLEDGE, SKILLS AND ABILITIES (KSAs):
Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
o Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making, and preparing travel arrangements, locating, assembling, and composing information for various reports, inquiries, and nontechnical correspondence.o Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization.o Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.o Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.o Skill in typing; a qualified typist is required.o Ability to communicate effectively, both orally and in writingPART-TIME OR UNPAID
Experience:
Credit will be given for appropriate unpaid and or part-time workYou must clearly identify the duties and responsibilities in each position held and the total number of hours per weekVOLUNTEER WORK
Experience:
Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social)Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employmentYou will receive credit for all qualifying experience, including volunteer experienceADDTIONAL CONDITION(S) OF EMPLOYMENT:
This is a key positionIncumbent must be removed from their military recall status if alternatives for filling the position during an emergency are not availableThe incumbent may be required to take part in test alerts and practice exercisesMobilization-key position is a key position under the provisions of AFI 36-202, civilian mobilityEducation This job does not have an education qualification requirementAdditional information Interagency Career Transition Assistance Program (ICTAP):
For information on how to apply as an ICTAP eligible click here To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this positionYou must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty locationEmployed Annuitants (Reemployed Annuitants):
Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of AnnuitantsClick here for more information120-Day Register:
This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing dateApplicants may be referred for consideration as vacancies occurMilitary Spouse Preference (MSP) Eligible:
MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they appliedYou must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSPClick here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification ChecklistPriority Placement Program (PPP) Applicant Eligible:
PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance levelYou must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP ApplicantClick here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference)To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcementDirect Deposit:
All federal employees are required to have direct depositIf you have questions regarding this announcement and have hearing or speech difficulties click here .o Benefits Help A career with the U.Sgovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new window Learn more about federal benefits Review our benefits Recommended Skills Assembly And Installation Communication Consulting Databases Editing Enterprise Application Software Apply to this job. Think you're the perfect candidate? Apply on company site $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
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